The Administrative Coordinator position supports the administrative needs of the Loan Servicing Department as well as coordinating the operations and support of the overall office location. The position involves coordinating and preparing for meetings, arranging refreshments, and assisting with visitor logistics. Daily, the role includes performing assigned Loan Servicing activities, providing general office support, greeting visitors at reception, using phone/email, managing calendars, making travel arrangements, submitting travel receipts for reimbursement, faxing, photocopying, assisting with presentations, and performing general office tasks. They will handle confidential information and effective communication, and professional conduct are required at all times.

Provide stellar assistance to management and visitors politely and professionally. Gather and compile information as requested by the department(s). Provide support to leadership, including travel and expenses, including submitting expenses for reimbursement. Coordinate and prepare for meetings, reserving rooms, and arranging refreshments. Assist in the preparation and distribution of presentation materials for meetings. Provide temporary badge support for associates/visitors. Maintain inventory of office supplies and order when necessary. Assist in the maintenance of the office

What is a day in the life at Flagship as a Part-Time Administrative Coordinator?

Manage the reception area of the Flagship Credit Acceptance lobby.

Greet and assist visitors.

Receive and distribute office mail daily.

Handle general tasks for the overall office including, ordering supplies and ensuring that the break rooms and coffee areas are fully stocked.

Prepare for office meetings, including the assembly of presentations, reserving rooms, and arranging refreshments.

Provide temporary badge support for associates/visitors and maintain the security of the badges when not in use.

Assist in the maintenance of the office, including, but not limited to submitting maintenance and extended air conditioning requests to building management.

Schedule the use of building common areas

Accompany on-site vendors.

Provide Loan Servicing administrative support such as filing, generating reports, and updating presentations, and assist Loan Servicing management with day-to-day activities including the coordination of meetings and schedules, email management, and calendar oversight. Assist with routine administration Loan Servicing tasks, as needed.

Make travel arrangements, airline flights, rental cars, hotel and restaurant reservations.

Screen phone calls and routine callers to the appropriate party.

Use computers and software to generate reports. Including various types of reports that are used by management and transcribing the minutes from meetings.

Input or review management content of draft presentation decks.

Maintain professional communication at all times

Assist with routine administration

Qualifications:

Must be proficient with computers, general office machinery, EXCEL, WORD, PowerPoint (presentations), office and cell phones, phone systems – setting up conference calls, TEAMS, etc

Working knowledge of reading, writing, and interpreting documents, instructions, and policies and procedures.  The ability to write routine reports and correspondence. 

 1 - 2 years of related experience and/or training, or an equivalent combination of education and experience.

If you’re interested in partnering with a certified Great Place to Work company that encourages you to be your best, visit www.FlagshipCredit.com/Careers for a complete list of career opportunities and information on our company.     

Flagship is an Equal Employment Opportunity Employer:  We believe that diversity, equity, and inclusion among our associates are critical to successfully achieving our vision and mission, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool based on merit, qualifications, and business need.